SACCO Reports, Roles, Settings and Books
This guide gathers the reference material for the SACCO add-on: its reports, who can do what, the Settings page, how it shows up in your accounts, and what members see in the customer portal.
Reports
Every SACCO report is under SACCO → Reports on the hub. Like the other reports, they open on your active branch and let you choose the date or period, and they offer an export where the page has one.
- Savings balances — what every member held on a chosen day, account by account and by product.
- Savings activity — deposits, withdrawals and transfers over a period, with the savings at each end.
- Share register — who held how many shares on a chosen day, what they are worth, and who is under the minimum.
- Interest paid — the interest credited to members over a period, the tax withheld from it, and what they received.
- Dormant accounts — accounts members have stopped using, and the money in them.
- Meeting attendance — who came to the meetings held in a period, whether the quorum was met, and how regularly each member attends.
- Loan coverage — what each loan has behind it in members' savings, and which loans are short of their pledge.
A report about a past day is worked out from the entries, not from today's balances, so asking for last month's savings gives last month's figures.
Who can do what
| What | Roles |
|---|---|
| See members, accounts, balances, meetings, products, settings and the reports | Administrator, branch manager, loan officer, credit committee, accountant, cashier, auditor, collections officer, risk analyst, viewer |
| See dividends | Administrator, branch manager, credit committee, accountant, auditor, risk analyst, viewer |
| Enrol a member | Administrator, branch manager, loan officer, cashier |
| Open an account; take deposits and withdrawals; transfer; buy shares | Administrator, branch manager, cashier |
| Change a member's status; freeze or close an account; reverse an entry; correct an entry's wording; redeem shares; waive a fee; record something on a date other than today | Administrator, branch manager |
| Arrange meetings and record attendance, minutes and resolutions | Administrator, branch manager |
| Pledge savings to a loan | The roles that can approve loans (administrator, branch manager and the optional approver roles) |
| Release a pledge; recover a loan from savings | Administrator, branch manager |
| Run interest; check for dormant accounts; declare, approve, pay or cancel a dividend; change settings and savings products; define membership fees; import balances | Administrator |
IT support and customer logins have no access. Administrators work across every branch; everyone else works in their own branch. Role names are matched without regard to capitals, as everywhere in the app.
SACCO Settings
SACCO → Settings (administrators change it; others can read it):
- Share price, Minimum shares and Maximum shares — see Savings and Shares.
- Financial year ends — the month a dividend year ends, and the quarters used for interest.
- Day count — how the days of a period are counted when interest is worked out.
- Interest starts on — the first day interest is worked out from; blank means none is paid.
- Interest posting day — the day of the month (1 to 28) interest is added to accounts.
- Dormant after (months) — how long without member-initiated activity before an account is marked dormant.
- Default cash account — the cash account deposits and withdrawals use unless the person at the desk picks another.
- Member number prefix, Account number prefix and Receipt number prefix — the letters before the automatic numbers.
- Enrol new borrowers as members automatically — off by default, so borrowers are not turned into members unless you say so.
The counters behind the numbers are kept by the system and are not shown here.
Turning SACCO off, or changing plan
Admin → SACCO has the on/off switch. See SACCO Workspace for what it does. The short version: off, or a plan without SACCO, hides the SACCO screens and stops new SACCO entries, and everything else carries on. Nothing is deleted. Cash balances, the general ledger, the Balance Sheet and every lending report stay exactly as they were, and the SACCO figures already in your books stay in them. When SACCO is back, so is everything, with nothing to repair.
In your accounts
SACCO adds its own accounts to your chart of accounts once you start using it, and every SACCO entry is posted for you:
- Member savings (2200) — what the SACCO owes members. A deposit debits cash and credits member savings; a withdrawal does the reverse.
- Member share capital (3100) — what members have paid in for shares.
- SACCO fee income (4400) — opening and withdrawal fees.
- Interest paid to members (5200) — interest expense, shown on the Profitability report.
- Withholding tax payable on interest (2210) — tax withheld from interest, owed to the tax authority.
- Dividends declared to members (3200) — dividends paid out of equity.
Deposits and withdrawals also appear in the Cash Ledger for the cash account used. They show as read-only SACCO entries on the account's transactions and cannot be edited or deleted there — reverse the entry on the member's account instead. The Balance Sheet shows member savings as a liability and share capital as equity, and the Trial Balance checks that the books agree with the SACCO's own records.
What members see in the customer portal
A member who signs in to the customer portal sees My Savings: each account with its balance and recent activity (with the receipt number), and their shares. It is read-only — they cannot move money from it. Someone who isn't a member, or whose membership is still waiting for approval, is told so. It appears only at institutions that have SACCO.
Asking the AI assistant
At an institution that has SACCO, the assistant can summarise it — members by status, what members hold, share capital, dormant accounts, the next meeting and the latest dividend — as totals for your active branch. It never lists a member's name, contact details or individual balance; for those it points you to the member's page.